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Export to PST from Office 365

January 12, 2017

Export to PST from Office 365

How to export to PST from Office 365

I ran into the odd situation today where a customer wanted to export away from Office 365 to PST. Using Office 365’s Search & investigation option it was actually really easy.

First log into your Office 365 tenancy with an account with Global Admin permissions and go  to the Exchange admin center.

How to export to PST from Office 365

Go to permissions –> select Discovery Management and Edit.

How to export to PST from Office 365

Under Roles make sure the ones below are there and add if not. Then add the members who you want to have access to do the export (your account).

How to export to PST from Office 365

Then to do the export go to Content search and hit the plus sign.

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If you just want to export one mailbox to PST give it a name and select choose specific mailboxes to search and add the user. You can leave the rest at the defaults for a basic export.

Export to PST from Office 365

You can leave the next fields blank and click search.

Export to PST from Office 365

It will then create your export search and give you a nice rundown of the size and details on the right. You can then start the export to begin.

Export to PST from Office 365

You have a few more options on the next step.

Export to PST from Office 365

It will then prepare the download you can click on Download exported results to check the progress.

How to export to PST from Office 365

When its done click Download exported results again and click Copy to clipboard Change key and click Download results.

How to export to PST from Office 365

Install the Microsoft plugin that pops up from the browser.

Paste in the Key and browse to the location ypu want to store the PST.

How to export to PST from Office 365

It will then download the mailbox to a PST file.

How to export to PST from Office 365

If you want to download everyone’s mailbox create a new search. Give it a new name and click on Search everywhere and just put a check in Exchange and go next.

How to export to PST from Office 365

You can leave the next filed blank again and go search.

This time you will see all the mailboxes.

How to export to PST from Office 365

Now when you click Start export you can select One PST file for each mailbox and you will end up with just that. Click on de-duplication if you want.

How to export to PST from Office 365

Sweet!

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Louis Warren

Louis Warren

 

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