Company News

Multiple Accounts in the OneNote Windows 10 App is Here!

January 15, 2017

A key reason I would always use OneNote 2016 is the ability to be logged in to multiple accounts at once.

I discovered you could not use multiple accounts in the OneNote Windows 10 App in late 2016 when preparing for a presentation and had setup a new Microsoft account (oh365eh@outlook.com) to show the entire process of getting setup from beginning to end. It shocked me, however those days are behind us now.

I tried out another new feature that appeared for me in the OneNote Windows 10 App today (OneNote Version 17.7766.57671.0) –  the ability to add multiple Microsoft accounts. See:

onenote-app-new-jan2016

Up until now I used the OneNote Window 10 App for personal notebooks stored in my personal OneDrive. When I wanted to switch between my personal notebooks and my demo notebooks, I’d have to remove the account and login again – which was a pain and could glitch out at times. (I’d always be restarting the App to get the switch between accounts to work).

I used OneNote 2016 primarily for work – team notebooks in SharePoint libraries, and private work notebooks in OneDrive for Business. I only had two personal notebooks stored in my personal OneDrive open in OneNote 2016 that I used for specific types of actions that can only be performed in the 2016 version of OneNote.

Now, I’m excited to have a mix of personal, demo, and work notebooks open in the App to utilize some of the App-specific functionality in them. 🙂

Want to take a look – check it out:

Notice in the Open More Notebooks menu there is now an Add Account button at the centre bottom of the menu:

onenote-app-new-jan2016-open-multiple-notebooks

 

You can also add accounts and see which accounts you’ve already added in the App’s settings:

Go to Settings > Accounts.

onenote-app-new-jan2016-multiple-accounts-check

Click on Accounts > Add account.

onenote-app-new-jan2016-multiple-accounts-all

You can then choose to add a Microsoft or Work or school (Office 365) account.

onenote-app-new-jan2016-multiple-accounts-add

 

Removing accounts is simple, once you find the button which is tucked away and isn’t an obvious button.

In the Settings > Accounts menu > select the account you want to remove.

Click on Sign out.

onenote-app-close-account

Click Remove on the Remove this account? pop-up then restart the App.

onenote-app-new-jan2016-multiple-accounts

All the Notebooks tied to that account no longer appear in the Open More Notebooks menu.

Also, Notebooks tied to that account that were open are auto-closed when the account is removed.

To me, this is a HUGE bonus as having to right-click and close a batch of Notebooks was time consuming before (you’re likely not going to be doing this often, but for doing demos and training videos, having a clutter-free interface devoid of personal information is important).

However I’d suggest making sure you do a sync before yanking an account with notebooks you’ve made very recent edits in – just to be safe.

Leave a Reply

Kelly Marshall

Kelly Marshall

Subscribe via Email

Categories

Powered by...

itgroove Corporate Profile
Connect With Us