In my “How OneNote Notebook Files (and Folders) Work” blog post, I shared some screenshots to clarify how OneNote uses folders and files to manage the data. I also took a moment to ponder why OneNote Notebooks stored and synced to locations in SharePoint site either on-premise and online in Office 365 appeared to only use files. The folders appeared to be missing. Something was not quite right and I was intent to discover what was going on…
OneNote Notebook stored locally on my computer in C drive:
OneNote Notebook stored in SharePoint in a Site Assets library:
My colleague Colin and I put on our sleuthing hats and went digging for answers. Logically, we started in the Site Contents area of the SharePoint site and discovered that the location where the Notebook was stored (Site Assets) contained 56 items… yet when we went into the Site Assets library, there was only one file (see above).
We considered that perhaps the default Site Assets Library view was configured in some way to not show folders. But creating a blank “Test” view yielded the same results as above. Then Colin came up with the brilliant idea to open the Site Assets Library in Window Explorer view. Check it out:
A folder! And when you drill down, here’s the gold:
In summary, setting up Notebooks in SharePoint does work as expected – it’s just working its magic in the “back end” away from non-technical end user eyes…