Typology may set better expectations than Taxonomy

February 27, 2017

I’ve always struggled with the “MECE” (mutually exclusive and collectively exhaustive) promises of taxonomies. It can be easy to confuse a Department in the HR reporting structure called “Logistics” with the corporate Function for “Logistics”.  In my practical experience the Function of Logistics is useful where staff from other business or administrative groups may be Read More

Audited Events in Office 365 strengthen basic RM

February 7, 2017

Some of the IM and compliance folks out there may like to know there is a great searchable list of audited events for #O365, including admin events (link). From a pragmatic point of view, for basic #recordsmanagement, the fundamentals are: (1) create the right record at the right time with the right business context metadata, (2) Read More

Map with features explained

Free move to the Canadian Data Centers by Oct. 31, 2016

August 17, 2016

Now’s your chance to have Microsoft move your O365 Exchange, Skype, CRM and SharePoint Online data at rest to the new Canadian Data Centers: itgroove has been watching this for a while now: September 2013; June 2015; June 2015; May 2016; May 2016.  So we’ve decided to take the leap to better serve our clients and Read More

Delete and Recreate a SharePoint Online Root Site Collection

November 19, 2015

In Office 365 SharePoint Online we haven’t had a need to delete and recreate any root site collections yet.  Mainly because we have been working with clients from the moment they begin their journey to the cloud and are able to advise them to create a separate /SandboxSite Collections instead of testing in the root. Read More

InfoPath 2013 Decimal Double Field to SharePoint Online Currency Column

July 31, 2015

I ran into an issue where an InfoPath 2013 form had some Decimal (double) fields, and they were nicely displayed as currency in the View controls.  However when these fields were promoted as properties when the form got published to Office 365 SharePoint Online, the system automatically created SharePoint Number columns (which you cannot edit like normal metadata Read More

Canadian Datacentres!

June 2, 2015

Microsoft announced they’re officially planning datacentres in Canada! (and yes I know it’s “datacenters”) I started thinking about privacy and Canadian law a lot when I was the privacy officer at the Medical Council of Canada.  As an individual I recognize the benefits of privacy.  But, as someone that’s worked in small and medium sized business, I must Read More

Archiving Digital Objects

May 20, 2015

When someone asks me about archiving digital objects I’m never sure what sort of quality they want.  Most of the time someone’s just talking about the lower-case “archive” and maybe a button in Microsoft Outlook or a WordPress plugin.  In this case they just want to ‘hide the old stuff somewhere, so they don’t have Read More

Search InfoPath Rules in OneNote!

February 25, 2015

I like the InfoPath Rule Inspector for showing all the dependencies on a field or control.  But I’m not a fan of searching for keywords in it. So if you’re like me, then you might like my work around of printing to OneNote that does a great job of OCR and Search on the images. Read More

Special Characters!

February 20, 2015

I got a surprise last week when I discovered that you can upload MS Word files to Office 365 SharePoint online with special characters in the file name! (NOT that I’m recommending it 😉 ) That will make life easier for business users, especially those that work in languages other than English.  

Moving “Search Results” to Site Collections

July 1, 2014

The parts that need to be moved Site Collection Result Sources (it’s like a content type) Search Result .aspx Pages (it’s like a template file) Site Settings > Search Settings > Configure Search Navigation How & where to move the parts It’s very easy to export and import the search settings. However the hard part Read More

Bruce Smith

itgroove Alumni

Bruce Smith


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