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How to Attach Files Stored in SharePoint into an Email in Outlook 2016

October 7, 2016

In the past, to attach a file stored in a SharePoint site, we’d have to open SharePoint in the browser, navigate to the file stored in a library in a site, download it to the desktop, then drag it into the email. And if you wanted to attach multiple files, you’d have to download each file one at a time, which can be a pain.

There’s a new way to attach files stored in SharePoint into an email using Outlook 2016. Check it out:

Step 1: Open Outlook 2016.

Step 2: Make sure you have setup Connected Services – See: “How to Set Up Connected Services in Outlook 2016“.

Step 3: Create a new email.

  1. Click on the Insert Tab.
  2. Click on Attach File.
  3. Click on Browse Web Locations. Choose Sites – [COMPANY NAME]. You’ll now be able to access files stored in your SharePoint site.

outlook-2016-email-attach-file-web-locations

 

4 Responses

  1. Meriah says:

    Very helpful article! I have subscribed to your blog and look forward to reading many more helpful posts. As an IT professional this information is important for supporting users.

  2. Carmen says:

    Thank you for the tip! Is it possible to attach more than one file at a time?

  3. Lisa White says:

    Hi Kelly,

    I just subscribed today. I recently changed a SharePoint Online list from Classic to Modern Experience. Now I find that I cannot drag a file from SharePoint to a new email window as an attachment. I’ve always been able to do this since we deployed SharePoint in 2015. I verified the problem by switching back to Classic and successfully dragging a file into an email where it became an attachment. Then I switched back to Modern, and I can’t do it. Do you know if Microsoft killed file drag-and-drop out of SharePoint? My company adjusted (after much complaining) to being unable to drag attachments OUT of an email and directly INTO SharePoint. I don’t dare tell them that now they cannot drag files OUT of SharePoint and INTO Outlook.

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Kelly Marshall

itgroove Alumni

Kelly Marshall

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